Basic SAP TCodes understanding for carrying out audit - Finance & Accounts

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Hello! In this blog I'll be giving you the details of basic SAP TCodes to carry-out the audit. Firstly I want to divide the discussion into two parts.

1. Related to Finance and Accounts
2. Related to Material Module

In this blog we will be discussing the Tcodes related to Finance and Accounts.

1. View Journal Entry (FB03)

With FB03 you can view the journal entry passed in SAP showing the account debited and the account credited and other details.

Here is the preview of the same:


Third digit is zero. 

Steps

1. Enter the document number.
2. Enter the company code.
3. Enter the Financial year to which the document pertains to. (There may be same document numbers in SAP in different financial years).
4. Press Enter Key.

Here is the preview after opening a journal entry.



To know more details about the transaction, click on HAT symbol beside "Display Currency" option, which shows document type, SAP Id of the user passed the entry, date and time of the entry etc.

2. To view transactions in a ledger account (FAGLL03 and FBL3N)

With the Tcode FAGLL03, we can see the transactions posted in a ledger account during the given period.

Preveiw of the same is given below:



Steps

1. Enter the Ledger code.
2. Enter the Company code.
3. Now hold on, now you have three options to select, which are Open items, Cleared Items, and All items.
4. Select Open items option and enter the date as on which you want to know the uncleared items of transactions. Select Cleared items option to view all the cleared transactions. Select All items to view all the transactions posted in the ledger during the given period.
5. Select Normal Items and Press F8.

To view any journal entry posted in the ledger, single click on the document number in the ledger then Press Shift+F2 and F9, which takes you to the journal entry view and come back to the ledger view press F3 till it is redirected to the ledger view.

3. To view customer ledgers (FBL5N)

With the Tcode FBL5N you can view the transactions in the customer ledgers.

4. To view creditor (vendor) ledgers (FBL1N)

With the Tcode FBL1N you can view the transactions in the creditors ledgers.

5. Cash Transactions Summary (FBCJ)

With the Tcode FBCJ you can access the cash jounal which shows the receipts and payments from petty cash. (Select the right applicable cash journal code after opening FBCJ). To change Cash Journal click Shift + F5 to access "Change Cash Journal" Option.







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